Job Description

Job Description

Job Description

Description:

In this position you will provides broad tactical and operational support to transaction management professionals assigned to a corporate client account. Responsibilities include monitoring internal/external workflow to ensure clients communication and work product to meet a standard of high quality. Assists with the transaction management team's ongoing performance on multi-market transaction assignments.

Role and Responsibility

• Supports Transaction Management (TM) team members with any documentation related to the transaction process flow.
• Tracks and reports upcoming lease expirations and other critical dates.
• Prepare RFP’s and track responses from landlords.
• Gather market data research and brokers.
• Facilitates commission invoicing and tracking.
• Provides oversight of project file maintenance to ensure all required documentation is included in the database.
• Process paperwork (e.g. documents for signature, ensure proper distribution once documents are fully executed, act as a liaison between Transaction Management, Lease Administration and Project Management)
• Gathers and coordinates real estate market data, so that Transaction Manager understands the conditions of the market area.
• Reviews and verifies monthly accounting reports for Transaction Management clients.
  Prepares and tracks correspondence for broker engagements and commission collection.
• Assists with tracking KPI’s.
• Other duties may be assigned.

Education and Experience

• Bachelor's degree preferred in business administration, communications, real estate or a field pertaining to the job description.

Skills and Knowledge

• Strong problem solving and organizational skills.
• Ability to comprehend, communicate and interpret instructions and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence.
• Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.
• Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as percentages.
• Requires basic analytical skills.
• Advanced skills in Microsoft Word, Excel, and PowerPoint.
• Ability to learn and operate industry specific databases and software.
• Ability to multi-task, work in cross-functional teams, perform under short time frames, perform efficient resource planning, establish and maintain internal and external professional relationships and prioritize workload.

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