Job Description

Role : Senior Event Coordinator

Location: Hybrid (Tampa office 1 day a week & remote)

Salary: $55,000- $60,000 -annually + benefits

Employment Type: Full-Time, Permanent

About Us

The Shared Services and Outsourcing Network (SSON) is the largest and most established community of shared services, global business services and outsourcing professionals in the world. Established in 1999, SSON recognized the revolution in business support services as it was happening, and realized that a forum was needed through which practitioners could connect with each other on a regional and global basis.

SSON operates under four dynamic brands: SSON Digital, SSON Research & Analytics, SSON Events , and Global Business Services Training & Certification .

Our Mission: To empower the global business and shared services community with the expertise, connections, and tools needed to drive innovation and deliver high-value solutions.

We are currently hiring for our Event Operations team, responsible for the logistics and planning behind events designed exclusively for some of the most senior executives. The experience you will gain is vast as you work with speakers, sponsors, hotels and venues, and third party vendors such as printers, registration companies, general contractors, audio visual companies, etc.

Responsibilities:

· Plan, coordinate, and oversee logistics for corporate events, conferences, trade shows, meetings, and special projects.

· Manage event budgets, negotiate contracts, and oversee vendor relationships (venues, catering, AV, décor, etc.).

· Develop detailed project timelines and ensure deadlines are met.

· Collaborate with cross-functional teams (marketing, sales, operations) to align event objectives with business goals.

· Manage event staff to ensure smooth execution.

· Track and analyze event metrics, provide post-event reports, and recommend improvements.

· Stay current with event trends and industry best practices.

· Create and maintain speaker/sponsor event status sheets as well as speaker/sponsor communication;

· Track, manage and reduce on site costs, while maintaining high levels of customer service for exhibitors/sponsors and attendees;

· Additional operational responsibilities, as needed

Qualifications

· Bachelor’s degree in Event Management, Marketing, Communications, or related field (or equivalent experience).

· 5+ years of professional experience in event planning and coordination, with a focus on corporate or large-scale events.

· Strong organizational and project management skills with keen attention to detail.

· Excellent written and verbal communication skills.

· Ability to manage multiple events simultaneously under tight deadlines.

· Flexibility to work evenings, weekends, and travel as required.

SSON offers quick advancement, extensive business training, an introduction to the world of international business and global transfer opportunities.

We have a fast paced, fun and dynamic environment to start or continue your career!

Perks and Benefits

• Medical, Dental, and Vision Insurance.
• 401(k) Retirement Plan.
• Structured training, mentorship, and clear career progression opportunities.
• Hybrid work environment (remote and Tampa office).
• Opportunity to travel (domestic and international) up to 25%.
• Be part of a dynamic, global team that is shaping the future of business services!

A Few Important Things

• Standard working hours: Monday–Friday, 9 AM to 5 PM EST. Flexibility required to support global events and collaborations across time zones.
• Home office requirement: Reliable internet connection and a dedicated, distraction-free workspace.

Job Tags

Permanent employment, Full time, For contractors, Currently hiring, Work at office, Remote work, Home office, Monday to Friday, Weekend work, Afternoon shift, 1 day per week,

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