Job Description

Agency:  Department of Commerce and Economic Opportunity
Class Title:  EXECUTIVE II - 13852 
Skill Option:  None 
Bilingual Option:  None 
Closing Date/Time: 11/01/2024
Salary: Anticipated Starting Salary $6,339 a month; Full Range $6,339 - $9,178
Job Type: Salaried
Category:  Full Time 
County: Sangamon
Number of Vacancies: 1
Plan/BU:  RC062

 

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

 

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

 

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

 

Posting Identification Number 42020  

Position Overview

This Executive 2 position within the Office of Grants Management serves as a dedicated business professional in providing technical assistance and guidance regarding the review of grant reporting and to administer grants for a variety of grant programs at the same time, including capital grants. The ideal candidate will be able to take on these tasks quickly and conduct their work in a timely manner. This somewhat unique environment provides a steady workload and is a key aspect of the grant administration process. We welcome interested applicants who can manage this important workflow inside this exciting environment to apply.

Essential Functions

• Serves as Grant Manager for the administration and compliance of statewide complex and high-risk legislatively directed capital grants, Governor’s Office-directed capital grants, and DCEO special project grants.
• Receives, processes, reviews, and makes determinations on all grant fiscal reports and required supporting documents.
• Develops, maintains, and implements internal deadlines ensuring timely processing of grant tasks and acts as central point of contact during life of complex, problematic or high-risk “capital grants”, and other grants to grantee and the Department.
• Serves as a team leader for the Grant Administration Unit by providing support, coaching and collaboration.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications

• Requires knowledge, skill, and experience equivalent to completion of four (4) years of college preferably with courses in business or public administration.
• Requires two (2) years of responsible administrative experience in a public or business organization.

Specialized Skills

• Requires two (2) years of experience in grant administration or grant monitoring, of federal, state, and/or local grants.
• Requires two (2) years of experience with Fiscal and Performance / program reporting including skill in reviewing reports for quality control and compliance with state and/or federal statutes.

Preferred Qualifications

• Prefer two (2) years of experience in grant administration or grant monitoring of federal, state, and/or local grants.
• Prefer two (2) years of experience with Fiscal and Performance/program reporting including skill in reviewing reports for quality control and compliance with state and/or federal statutes.
• Prefers two (2) years’ experience in reviewing fiscal reports and performing fiscal reconciliations, budget formation, or budget variance analysis.
• Prefers two (2) years or more of developing and making public presentations, conducting training, and providing technical assistance to program or grant participants in both oral and written forms of communication.
• Prefers expert level experience and ability in the utilization of Microsoft Excel, Word, Outlook, SharePoint, and grant reporting tracking, reporting, and compliance metrics.
• Prefers two (2) years of professional experience in grant tracking and reporting systems.

Conditions of Employment

• Requires ability to pass a background check, and self disclosure of criminal history.
• Requires appropriate, valid driver’s license.
• Requires the ability to travel in the performance of duties, with overnight stays as appropriate.

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers, taxpayers, businesses, workers and communities by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible. The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community, and workforce development.

Work Hours: MONDAY - FRIDAY 8:00 AM - 5:30 PM
Work Location: 1 W Old State Capitol Plaza, Springfield, Illinois, 62701
Agency Contact:  CEO.HR@illinois.gov ( FOR INQUIRIES ONLY - INTERESTED APPLICANTS MUST APPLY ONLINE ) 
Posting Group: Leadership & Management

 

This position DOES contain “Specialized Skills” (as that term is used in CBAs).

 

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

 

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

Job Tags

Full time, Contract work, Local area, Night shift, Monday to Friday,

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