An international company is seeking a bilingual Japanese administrative assistant in White Plains, NY. Supports administrative functions, including clerical duties. Manages senior management's agendas and travel. Serves as a contact for Houston office, ensuring collaboration with Admin/HR/IT teams. Provides cross-cultural support.
Essential Job Functions:
Manages office supplies, vendor communication, and contracts.
Maintains common areas and handles document management.
Coordinates refreshments, catering, and payments.
Supports Senior Administrator in office planning, IT coordination, and emergency preparedness.
Ensures smooth office operations.
Routine Administrative Duties:
Assists visitors, handles travel arrangements, and schedules meetings.
Manages client contacts, gifts, and internal communication.
Answers calls, distributes messages, and supports daily office tasks.
Education: Associate degree in Business Administration or equivalent experience.
Experience: 2-3 years of office administration-related experience, preferably in a multi-cultural environment.
Skills: Proficiency in MS Office (Outlook, Word, Excel, PowerPoint). Strong analytical, organizational, and reporting skills. Time management and attention to detail. Business-level Japanese language skills.
Abilities: Excellent written and verbal English communication. Customer service orientation. Effective presentation skills. Ability to multitask and communicate across all levels of the organization. Interpersonal skills and adaptability.
Physical: Typical office environment with standard equipment. Minimal lifting.
A full benefit package (Insurance, 401K, PTO and etc.)
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