Job Description

Administrative Specialist, Senior

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Administrative Specialist, Senior

Salary

$25.00 - $30.00 Hourly

Location

Fort Myers, FL

Job Type

Full-Time Regular

Job Number

07733KI

Department

Transit

Opening Date

11/04/2025

Closing Date

11/7/2025 11:59 PM Eastern

FLSA

Non-Exempt

• Description

• Benefits

• Questions

Description

We’re seeking a skilled and detail-oriented Administrative Specialist, Senior to support our Transit Maintenance team. In this role,you’ll make sure parts, supplies, and services are available to keep our fleet running safely and efficiently. You’ll coordinate between departments, manage inventory, and ensure that purchasing and record keeping processes run smoothly from start to finish.

Duties and Responsibilities

• Receive, organize, and track parts, materials, and supplies for Transit Maintenance.

• Process vendor invoices and purchase orders accurately and on time.

• Fulfill mechanics’ parts requests and maintain proper stock levels.

• Manage inventory and adjust minimum and maximum quantities as needed.

• Follow audit and inventory control procedures to maintain compliance.

• Dispose of expired or outdated materials appropriately.

• Serve as a liaison between:

• Parts Department and Shop Technicians – ensuring clear communication and efficient parts ordering.

• Parts Department and Fiscal Department – ensuring purchase orders are accurate and any issues are resolved quickly.

• Analyze vendors and parts options to determine the best choices based on cost, warranty, and contract terms.

• Support the Fleet Manager with special projects, process improvements, and data analysis.

• Act as the Fleet Information Management System (FIMS) Administrator:

• Serve as the single point of contact (SPOC) for FIMS questions.

• Keep system data accurate and up to date.

• Work with IT staff and vendors to resolve any software or hardware issues.

• Maintains rolling stock and fixed asset inventories:

• Tracks rolling stock inventory and vehicle life cycle information.

• Receives and processes new vehicle documentation.

• Prepares annual asset inventory and follows disposal procedures.

Education, Experience, Licensing

Education & Experience

• Any combination of education and experience equivalent to:

• High School diploma or GED, and

• One (1) year of specialized training (such as some college coursework) in business administration, finance, or a related field, and

• Two (2) years of experience in clerical, customer service, administrative, data/inventory management, or office support work.

(Equivalent combinations of education and experience will be considered.)

License Requirement:

• Valid driver’s license with a good driving record.

Supplemental Information

Schedule: Monday–Friday, 7:30 a.m. – 4:30 p.m.

EMERGENCY RESPONSE/RECOVERY ACTIVITIES:

All County employees are required to work before, during, or after an emergency as needed. This may include temporarily being assigned to work and performing duties outside of the normal scope of their position, location and work schedule to fit the needs of the County and its citizens.

DISCLAIMER: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this classification. All positions are subject to a criminal background check. A conviction in and of itself may not necessarily preclude employment. Some positions may be subject to a pre-employment drug screening. Certain service members and veterans, and the spouses and family members of such service members and veterans, who claim and meet eligibility requirements of veterans preference, receive preference and priority in employment and are encouraged to apply.

Lee County Board of County Commissioners offers a comprehensive, and affordable benefits package. Our Board works in the best interest of employees and strives to provide the most complete, high-quality benefits package available at the lowest possible cost to the employee. Our Board continues to remain steadfast in maintaining one of the lowest levels of employee costs in our area.

Lee County's benefits package is offered to both regular Full-time positions and Part-time positions that are regularly scheduled to work 60 hours or more bi-weekly. Medical benefits may be offered to On-Call, Temporary, Seasonal, and Intern employees who meet the Affordable Care Act eligibility criteria.

Lee County employees eligible to participate in the Florida Retirement System (FRS) are required to contribute 3% of each paycheck to FRS. If you have retired from the Florida Retirement Pension plan you will not be eligible for renewed membership in either of the FRS retirement plan options. Retirees of the Investment Plan are eligible for renewed membership in the Investment Plan only. FRS reemployment rules apply for both.

Below is a brief breakdown of what's included in the benefits package that is offered to our employees.

For a more detailed look into our benefits package, please click visit our webpage at

To view our employee paid premiums, please visit:

Health Benefits:

• Medical Insurance

• Plans include, but are not limited to: routine, preventative, mental health, hospitalization, and prescription drug benefits.

• Vision, Fitness, Weight Management, Natural Products and Services, and Hearing discount programs available.

• Dental Insurance

• Vision Insurance

• Flexible Spending Accounts

• Medical Reimbursement Account

• Dependent Care Reimbursement Account

• Pharmacy, including Mail-Order Pharmacy

• Informed Health Lines (Nurse Hotline)

• Basic Life Insurance (1x or 2x Annual Salary at no cost to employee)

• Optional Life Insurance

• Long-Term Disability (60% of pre-disability salary at no cost to employee)

• Short-Term Disability

• Sick Leave Pool

• Flu vaccinations

• Wellness Programs

Financial Benefits:

• Florida Retirement System (FRS)

• Two Retirement Plan Options:

1. FRS Pension Plan (Defined Benefit)

2. FRS Investment Plan (Defined Contribution)

• Deferred Compensation (457) Plans

• Financial Savings/Management Programs

• Eligible for membership with Suncoast Credit Union

• Employee Leave Benefits

• Holiday Pay - 11 Paid Holidays Annually

• Paid Sick Leave

• Paid Vacation Leave

• Bereavement & Civic Duty Leave

• Family and Medical Leave

• Military Family & Medical Leave

• Educational Leave

Employee Assistance Program

Services available to employees that offers guidance, support, resources and information for personal and work-life issues. Confidential and provided at no charge to employees and their dependents.

United Way 2-1-1 (Lee County Employee Resource Program)

Lee County BOCC has partnered with United Way 211 to provide an Employee Resource Program which assists BoCC employees who may be experiencing distress due to economic hardship, health or other factors.

Educational Assistance

Reimbursement for coursework taken at an accredited college or university that is designed to enhance the knowledge, skills and abilities relating to the official duties that the employees perform.

01

Do you possess a valid driver's license with an acceptable driving record?

• Yes

• No

02

Which of the following systems or tools have you used in your work? (Select all that apply. Be sure to include this experience in the "Work Experience" section of your application.)

• Microsoft Excel

• Microsoft Word

• Fleet or Inventory Management Systems (e.g., FIMS, AssetWorks, etc.)

• Financial or Purchasing Software (e.g., Oracle, SAP, Workday, etc.)

• Electronic Invoicing or Procurement Platforms

• None of the above

03

What best describes your experience providing administrative support to operational or maintenance teams? (Select all that apply. Be sure to include this experience in the "Work Experience" section of your application.)

• Transit or fleet maintenance operations

• Warehouse or supply chain operations

• General administrative office

• None of the above

04

How many years of administrative or clerical experience do you have? (Be sure to include this experience in the "Work Experience" section of your application.)

• Less than 1 year

• 1–2 years

• 3–4 years

• 5 or more years

Required Question

Employer

Lee County Government

Address

P.O. Box 398 ATT: Human Resources Fort Myers, Florida, 33902

Phone

(239) 533-2245

Website

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Job Tags

Hourly pay, Full time, Contract work, Temporary work, Part time, Work experience placement, Internship, Seasonal work, Work at office, Monday to Friday, Flexible hours,

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