Job Description

Job Description

Job Description

The Accounts Payable Manager leads the strategic and operational functions of the accounts payable department, supporting all Client campuses with efficient payment processing, regulatory compliance, and team leadership. This role is responsible for managing the full lifecycle of accounts payable activities, including invoice processing, vendor relations, disbursements, and financial close support. The manager will drive process improvements, ensure adherence to internal controls, and foster a collaborative environment across departments and with external suppliers.

This position plays a key role in maintaining financial integrity and service excellence, while ensuring that all transactions are executed accurately, timely, and in alignment with organizational policies and healthcare regulations.

Job Responsibilities

• Lead and oversee all accounts payable operations, ensuring timely and accurate processing of invoices, reimbursements, refunds, credits, and related transactions.
• Manage the matching of invoices to purchase orders and receiving documentation, leveraging efficient methodologies and systems.
• Oversee disbursement activities and coordinate cash allocations in alignment with Treasury guidance, including collaboration with IT and banking partners for system integrations.
• Recruit, train, supervise, and mentor AP staff, including remote team members, promoting accountability, cross-training, and succession planning.
• Enforce compliance with internal policies, procedures, and applicable regulations, ensuring proper documentation and approvals for all transactions.
• Identify opportunities for cost savings and rebate optimization through payment timing and methodology.
• Build and maintain strong relationships with suppliers, resolving invoice and payment discrepancies, and conducting regular statement reconciliations.
• Collaborate with Purchasing, Finance, Treasury, Data Integrity, and Receiving departments to streamline workflows and improve payment processes.
• Maintain accurate supplier records and enforce controls for validating payment remittance details.
• Guide suppliers through onboarding and electronic invoice submission processes.
• Develop and distribute reports to monitor AP performance, identify trends, and flag issues such as unprocessed invoices or exceptions.
• Track and analyze key performance indicators (KPIs), recommending and implementing process improvements as needed.
• Lead month-end and year-end close activities, including 1099 filings and reconciliation tasks.
• Identify and recover unclaimed funds for the organization.
• Contribute to the development of departmental policies, procedures, goals, and mission.
• Manage document retention and ensure accessibility of records for audits and compliance.
• Provide cross-functional support and coverage for team members to maintain continuity and service excellence.
• Perform other duties and participate in special projects as assigned.

If you're interested in learning more or feel this could be a great opportunity for you, please reach out to Gabrielle Maisonet or Mary Christman at 518-462-1430. We look forward to hearing from you!

• Bachelor’s degree in Business, Accounting, Finance, or a related field.
• Minimum of 5 years of progressive experience in a business office environment, including at least 3 years in a supervisory role.
• Strong organizational, analytical, and communication skills, with the ability to present data effectively to various audiences.
• Demonstrated ability to lead teams, manage priorities, and work independently in a fast-paced, deadline-driven environment.
• Proficiency in Microsoft Office Suite and large ERP systems (e.g., Oracle, SAP, Workday).
• Experience in healthcare finance or multi-campus environments is preferred.

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