Job Description

Job Description

Job Description

Description:

COMPANY DESCRIPTION: Union Rescue Mission (URM) is a 501(c)(3) nonprofit organization located in the Los Angeles Metropolitan Area. We are dedicated to serving men, women, and children experiencing homelessness and providing comprehensive emergency and long-term services to help them escape the dangerous streets of Skid Row. Established in 1891, URM is now one of the largest rescue missions of its kind in the United States and the oldest in Los Angeles. Join us at Union Rescue Mission as we bring hope and share the compassion of Christ to those devastated by homelessness.

POSITION SUMMARY: Under the supervision of the Assistant Controller, the Accounts Payable Coordinator provides full-service accounts payable support to all URM departments and outside vendors. The areas of concentration for this position are: invoice collection & organization, invoice approval process, voucher preparation, payment preparation, file management, problem research and resolution.

CORE WORK PRINCIPLE: Colossians 3:23 is the foundation of URM’s standard for employment, “Whatever you do, work at it with all your heart, as though you were working for the Lord and not for people”. The goal for each employee is to enrich and sustain a humble heart attitude; to enrich and sustain a mindset of serving others, treating them with kindness and truth; and to enrich and sustain a zealous desire for achieving work objectives without any ulterior motives or agendas.

ESSENTIAL FUNCTIONS:

• Receive and verify over 200 invoices per week for goods and services, as well as employee expense reports.
• Process online ACH payments, obtain appropriate signature/s and post transactions as manual entries.
• Process and post monthly petty cash activity.
• Create voucher packages in a timely manner for data entry. This includes proper coding of invoices; matching receipts, receivers, purchase orders; verifying data; obtaining approvals for payment.
• Process various accounts payable reports throughout payable cycle.
• Reconcile monthly corporate card accounts (American Express, Bank Card, Home Depot etc.).
• Process disbursements and prepare check packages for review, signature, and mailing.
• Maintain professional level of communication with suppliers to address invoice payments and discrepancies.
• Monitor vendor accounts making sure that payment is timely.
• Verify that transactions comply with written accounting policies and procedures.
• Maintain vendor and other accounts payable files, including current Certificate of Insurance and Form W-9.
• Manage the integrity of information contained in the accounts payable database and files so that information is retrievable for departments, and intact for the annual audit.
• Periodically review AP procedures and develop/revise as appropriate after approval.
• Maintenance of electronic copies of contracts; monitoring and communicating with department directors regarding contract renewals.
• Prepare year-end Form 1099s for vendors.
• Complete credit applications for new vendors.
• Prepare & post monthly AP accrual to the General Ledger.
• Assist with period-end close process and ensure calendar items are met on a monthly basis
• Train and oversee department Apprentice and Missionary volunteers.
• Prepare major vendor reconciliations on a timely basis.
• Assist with filing and ordering of supplies for department.
• Work within a team environment.
• Perform cashier’s duties as back-up when required by management.
• Perform other accounting duties as required by the Assistant Controller.
• Encourage guests in their faith and growth in Jesus Christ.
• Commitment to URM’s mission, vision, and core values.

PHYSICAL DEMANDS: In general, the following physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job.

• Must be able to see, hear, speak and write clearly in order to communicate with employees and/or vendors.
• Manual dexterity required for occasional reaching and lifting of small objects, and operating office equipment.
• Must be able to lift at least 25 lbs.

WORK ENVIRONMENT: In general, the following conditions of the work environment are representative of those that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to allow differently-abled individuals to perform the essential functions of the job within the environment.

• This position works predominately indoors in an office setting. The office is clean, orderly, properly lighted and ventilated.
• Noise levels are considered low to moderate.

EXPERIENCE, EDUCATION AND LICENSURES:

• Minimum 2 years full cycle accounts payable experience with proficiency using an A/P software application (preferably Abila/MIP).
• Bilingual (Spanish), preferred.

KNOWLEDGE, SKILLS AND ABILITIES:

• Working knowledge of the accounting process with strong knowledge of the accounts payable process.
• Basic understanding of the General Ledger, Chart of Accounts and Segmentation.
• Proficiency in Microsoft Excel, Word and Outlook.
• Possess a high regard for details.
• Possess proficient data entry skills.
• Able to be discreet with confidential/sensitive information
• Ability to handle a large volume of data.
• Ability to organize workloads for effective implementation.
• Ability to work toward tight deadlines.
• Possess research and follow up skills.
• Possess strong professional communication skills (Oral: organized thought presentation. Written: compose grammatically correct correspondence).
• Possess the ability to work well with others and in a team environment.
• Possess a strong work ethic.
• Ability to work with minimum supervision.

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