Job Description

Job Description

Job Description

We are looking for  Executive Assistant  for our client in  Boston, MA

Job Title: Executive Assistant

Job Location: Boston, MA

Job Type: Contract

Job Description:

Pay Range: $23.20hr - $28.20hr

Responsibilities:

• Manage the Commissioners’ calendars.
• Schedule the Commissioners’ appointments, meetings and conferences in coordination with internal team members and external stakeholders.
• Complete and submit weekly timesheets for the Commissioners as requested.
• Make and monitor Commissioners’ travel arrangements and prepare travel and expense reports in compliance with the Commonwealth's guidelines.
• Assist with the drafting and distribution of correspondence for the Commissioners.
• Assist with individual Commissioners’ broad administrative needs, including filing, technological assistance, proofreading and photocopying, transmitting documents.
• Screen telephone calls and email messages using judgment to determine priority and channel.
• Support/assist in the preparation and development of documents (Word), spreadsheets (Excel), and presentations (PowerPoint).
• Support the scheduling and execution of the Commission’s public meetings and hearings.

Skills and Qualifications:

• Proven organizational and time-management skills with great attention to detail.
• Capable of receiving and following through on multiple directives.
• Ability to effectively execute multiple tasks and projects in a fast-paced/dynamic office environment.
• Ability to deal tactfully with others, establish appropriate rapport in all interactions, and manage matters that are confidential and/or time-sensitive.
• Superior communication skills, both written and verbal; excellent grammar, spelling, punctuation, and editing skills.
• Ability to work effectively with internal and external stakeholders and achieve results using a collaborative style.
• Strong knowledge of Microsoft Word, Excel, PowerPoint, and Adobe Acrobat Professional.
• Past experience in processing highly confidential information.

Experience, Education, and Training:

• 3-5 years administrative assistant experience.
• Minimum A.S. degree or equivalent experience and/or certification.

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Company Description

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