Job Description

Job Description

Job Description

The Nexus Family Recovery Center Chief Financial Officer (CFO) is a great opportunity for a Controller who is ready to make the next career move by stepping into a position that is responsible for all aspects of the financial operations of the agency.

Summary:

The Chief Financial Officer (CFO) is responsible for all aspects of the financial operations of the agency. Reporting directly to the Chief Executive Officer (CEO), the CFO provides accounting, budgetary, operational, and programmatic support to all agency programs. The CFO directly oversees and supervises the financial and accounting staff. The CFO is the primary agency contact for all contractual matters, proposals for new or extended programs. The CFO ensures that internal controls are adequate to safeguard the agency’s assets and that accounting systems are sufficient to generate accurate and timely financial reports. The CFO serves as an active member of the Executive Management Team helping to develop and implement the agency’s vision and mission.

Essential Duties & Responsibilities:

ESTABLISHES OR RECOMMENDS to Management Team and the Board of Directors, the financial performance goals & objectives, and policies as outlined in the agency’s strategic plan. Works directly with the CEO to analyze variances and highlight discrepancies and develops action plans to achieve assigned targets.

REVIEWS & ANALYZES financial statements, including balance sheets, statements of revenues and expenses, statements of cash flow and other reports against historical and budget to summarize current and projected agency financial position and performance.

PREPARES financial information, reports, and/or operating & capital budgets, for the agency, individual programs and new/proposed/expanded services, etc. and presents to the CEO, the Finance Committee of the Board, and Management Team as required.

ENSURES that revenues, expenditures, and cash flow comply with the requirements of funding source(s) contracts or requirements, and

ESTABLISHES, MODIFIES, DOCUMENTS, MONITORS AND COORDINATES the implementation of finance, accounting and internal control policies & procedures, and assists others engaged in the use of the financial systems.

MEETS with representatives of various foundations/organizations/lenders interested in funding the agency to discuss financial requirements and condition of the agency.

FORMULATES business process improvements to increase operating efficiencies.

PROVIDES financial perspective to department heads involved with proposed projects. Presents financial information to the CEO and directors monthly to enable them to make decisions about the agency or the programs for which they are responsible

APPROVES the purchase and/or lease of equipment, assets, etc. within the financial policies to ensure that they meet the terms and provisions of funding sources.

FORMILATES AND FOLLOWS confidentiality policies and procedures as stated in the agency, state, and federal guidelines.

ASSESS the operating, financial and legal risk to the agency and recommend to Management Team appropriate insurance coverage and/or suggested policy or procedure changes to adequately protect the agency’s business, assets, clients and employees.

COLLABORATES with the Chief Human Resources Officer to review and prepare an analysis and recommendation of the employee group benefit plans for Management Team.

ADVISES Management Team on desirable operational adjustments due to tax code and federal and state compliance revisions.

PRESENTS independent audit firm candidates to the Finance Committee for approval and interface with outside auditors, i.e. auditors in the performance of their annual audit of the organization, insurance auditors, and regulatory auditors. Preparation and performance of the annually required financial and Single Audit, 990 Form tax filing and 403B retirement plan audit. Interfaces with the auditors and serves as the liaison between the auditors, staff, and the Board of Directors.

SUPERVISE the controller, accounts payable and accounting assistant, billing/collection clerk.

ENSURE the accounts receivable revenue and collection cycle processes and billing denials are at acceptable levels to optimize the agency’s cash flow.

PREPARE reports which may be required from time to time by various regulatory agencies, grantors, Finance Committee and/or Board of Directors.

Other Duties & Responsibilities:

Management of:

• Records regarding financial data,
• Cash Management,
• Banking/customer/vendor relations,
• Payroll/Employee Benefit Issues,
• Integration of billing information for the EHR system into the accounting system,
• Budget and forecast preparation,
• Cost accounting and allocations,
• Financial analyses,
• Monthly reports of operations,
• Government contract reports,
• Revenue cycle,
• State contract/grant budgeting/reporting procedures and requirements,
• Liability insurance program, including ongoing risk analysis,
• Changes in legal, regulatory and administrative environment,
• Implement changes in procedures as needed to maintain compliance while maximizing operational financial results.
• Supervise, manage, or oversees any special projects identified by the CEO

Competencies:

• Strong understanding of non-profit finance and accounting principles.
• Advanced analytical skills.
• Ability to form and maintain strategic partnerships.
• Possess excellent communication and leadership abilities.
• Ability to manage and motivate teams towards common goals.

Minimum Qualifications:

Education: Undergraduate degree from an accredited college or university; Certified Public Accountant (CPA) preferred; master’s degree (MBA) is a plus.

Experience: 5 - 7 years of senior management experience with an agency with operations above $5 million per year, and over 150 employees in the nonprofit industry. Managerial experience with a nonprofit social service and/or healthcare agency providing services under contract with the State of Texas, or similar state/federal funding, is required.

Experience with capital campaigns, new construction projects and/or developing more effective and efficient accounting processes and policies.

Must have experience in healthcare/Medicare/Medicaid billing and collections.

License: Additional professional certifications and accreditation may be a plus for this position. Must remain current with professional licensing requirements and agency training requirements.

Language Skills: Ability to read, comprehend, and interpret documents, instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information to customers, clients, Board Members, donor groups, and other employees of the organization in one-on-one and small group situations.

Quality & Q uantity of Work : Ability to perform assigned duties and responsibilities with neatness, accuracy, and a degree of excellence promptly.

Teamwork:

• Takes initiative to help the team and is flexible when asked to assist in other areas.
• Consistently demonstrates positive and affirming behaviors even when addressing conflict or stressful situations.
• Demonstrates concern for the overall team and understands how actions affect others.
• Shows a positive attitude and contributes to maintaining an enjoyable and productive work environment.
• Does not engage in any unfavorable behaviors such as rumors, inappropriate conversation.

Accountability:

• Adheres to attendance requirements. Utilizes correct procedure for taking time off.
• Attends departmental and staff meetings as required.
• Is accountable and shows pride in work; strives to do more than the minimum required.
• Shows initiative and completes work in a timely and accurate manner.
• Acknowledges mistakes and demonstrates a willingness to learn and correct them.
• Demonstrates passion in all work.
• Ability to apply common sense understanding to follow instructions furnished in written, oral, or diagram form.
• Ability to solve practical problems involving a variety of concrete variables in standardized situations.
• Ability to perform assigned duties and responsibilities promptly with neatness, accuracy, and a degree of excellence
• Adheres to all the agency's policies and procedures
• Treats all clients, visitors, and co-workers with dignity and respect.
• Good written and verbal communication skills.
• Upholds and promotes the Core Values, Mission and Vision of Nexus Family Recovery Center, Inc.

Technical Skills:

• Expertise in business systems, including the establishment, implementation, and documentation of internal controls and procedures.
• Thorough understanding of Generally Accepted Accounting Standards and financial statement presentation.
• Knowledgeable in source development of financial budgeting and forecasting models.
• Proficiency in reporting requirements for local, state, and federal government and private funding sources.
• Strong analytical and critical thinking skills, especially as they apply to cost containment and cost reduction issues and how to change systems and procedures to make them more efficient.
• Management of all Treasury and banking functions.
• Fundamental knowledge of non-for-profit IRS tax reporting requirements.
• Thorough understanding of property and casualty liability insurance issues.

• Works well with and responsive to the needs of internal and external customers, including the Board of Directors, funding sources, other providers organizations, and program directors.
• Knowledgeable in labor regulations and management of issues related to payroll, payroll taxes, and employee benefit plans.
• Knowledgeable about computer systems and proficient with different software applications including Microsoft Office Suite applications. Capability to understand not-for-profit accounting software.
• Understands and adheres to the agency’s compliance plan and code of conduct.
• Respects confidentiality always; follows HIPAA and CFR 42 guidelines for disclosing information.

Please visit for more information about Nexus Family Recovery Center, Inc.

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